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City Clerk

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The City Clerk oversees the Department and performs a wide variety of duties, many of which are mandated by law. City Clerk staff provide administrative support to the City Council and the City Manager.

The City Clerk provides internal support services for the operation of the City:

  • Prepares and distributes City Council agendas and attends City Council meetings
  • Records and communicates all Council legislative actions and proceedings in meetings, ordinances, resolutions, minutes
  • Assures publication and posting of legal notices as mandated by State law
  • Coordinates the execution of ordinances, resolutions, contracts, agreements, and other official documents approved by the City Council
  • Conducts bid openings
  • Accepts service of summons, subpoenas, and other legal documents on behalf of the City and its officials
  • Coordinates recruitments for Commission appointments
  • Staffs the main reception area for City Hall
  • Coordinates the continuous codification of the Calabasas Municipal Code
  • Administers the City’s records management program, manages the legislative history of the City
  • Provides access to information and public records in compliance with the Public Records Act
  • Conducts the annual update of the Local Appointments List (Maddy Act)
  • Maintains and updates the City’s Conflict of Interest Code
  • Maintains and preserves official City documents and records in accordance with Federal, State legal mandates and local policies
  • Attests, seals, and/or certifies official documents

In compliance with the Political Reform Act, the City Clerk serves as the Local Filing Officer for the Fair Political Practices Commission (FPPC) and coordinates the filing of all campaign disclosure reports for all local candidates and campaign committees and Statements of Economic Interest (Form 700) for members of the City Council, designated employees, and Commissioners per the City’s Conflict of Interest Code. The City Clerk also facilitates biennial Ethics Training, for FPPC code filers, in compliance with AB 1234.

The City Clerk serves as the City’s Election Official and, in compliance with the California Elections Code, administers all municipal elections and performs oaths of office for elected and appointed officials.

Resources


City Clerk Staff

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