The City Clerk Division prepares, publishes, and mails all public notices; prepares and distributes City Council and Library Commission agenda packets ; records City Council minutes; attests to the validity of all public City documents; maintains the City's official documents, ordinances and resolutions and provides public access for their review by community residents; coordinates the updates to the Calabasas Municipal Code; conducts bid openings; receives claims, appeals and subpoenas; coordinates recruitments for Commission appointments; staffs the main reception area for City Hall; maintains the records retention schedule; conducts all municipal elections; and serves as the filing officer for all campaign and conflict of interest disclosure statements as required by the State Political Reform Act.


Robin Parker
Director of Administrative Services

City Clerk Division

Maricela Hernandez, MMC, City Clerk
Pat Haakstad, Executive Assistant (Part-Time)
Annie Krdilyan, Office Assistant

Ana Achi, Office Assistant

Agendas and Minutes
Access current and archived City Council and Library Commission meeting videos with agendas, staff reports and minutes.
Public Notices
View public hearing notices for City Council and Commission meetings, commission vacancy notices, bid notices and other public notices regarding City business.
Request for Documents
The California Public Records Act (Government Code Section 6250 et seq.) provides citizens with important rights to obtain access to records held by public agencies in the State.  In order to respond to an increasing demand for documents, the City Clerk’s Office has prepared a policy to clarify the process by which the City will respond to requests for records under the Public Records Act. All requests for public records must be submitted to the City Clerk on the City’s Public Records Request form. Request forms will be accepted by fax (818) 225-7324, by email to or in person. To download a public records request form to view or obtain copies of public records, please click here.

Written approval must be obtained from both the property owner and the licensed professional architect before copies of building plans can be made. This form must be completed/submitted to the City Clerk’s Division.

Those wishing to pay for copies of records with a credit card, can do so by completing a credit card authorization form.

A Guide to the City Council Meeting Process
Download a guide to the City Council meeting process.
Claim Form
Download a claim form for damage to personal property.
Commission Application
Download an application for appointment to City commissions.
Fair Political Practices Commission (FPPC) Filings
City Clerks Association of California (CCAC)
International Institute of Municipal Clerks (IIMC)
Los Angeles Registrar Recorder / County Clerk
Register to Vote
Secretary of State

Calabasas Municipal Code

City of Calabasas © 2016