The City Clerk
oversees the Department and
performs a wide variety of duties, many of which are mandated by law.
City Clerk staff provide administrative support to the City Council and
the City Manager.
The City Clerk
provides internal support
services for the operation of the City.
The City Clerk prepares and distributes City
and attends City Council meetings; records and communicates all Council
legislative actions and proceedings in meetings, ordinances,
assures publication and posting of legal notices as mandated by State
law; coordinates the execution of ordinances, resolutions, contracts,
agreements, and other official documents approved by the City Council;
conducts bid openings;
accepts service of summons, subpoenas, and other legal documents on behalf
of the City and its officials;
coordinates recruitments for
appointments; staffs the main reception area for City Hall; coordinates
the continuous codification of the
Calabasas Municipal Code;
administers the City’s records management program, manages the
legislative history of the City;
access to information and public records in compliance with the
Public Records Act;
conducts the annual update of the Local Appointments List (Maddy
Act); maintains and updates the City’s Conflict of Interest Code;
maintains and preserves official
City documents and records in accordance with Federal, State legal
mandates and local policies;
attests, seals, and/or certifies official documents;
Act, the City Clerk serves as the Local Filing Officer for the
Fair Political Practices Commission (FPPC)
and coordinates the filing of all campaign disclosure reports for all
local candidates and campaign committees and Statements of Economic
Interest (Form 700) for members of the City Council, designated
employees, and Commissioners
per the City’s Conflict of Interest Code. The City Clerk also facilitates biennial Ethics Training,
for FPPC code filers, in compliance with
Clerk serves as the City’s Election Official and, in compliance with the
California Elections Code,
and performs oaths of office for elected and appointed officials
Agendas and Minutes
Access current and archived City Council meeting videos with
agendas, staff reports and minutes.
public hearing notices for City Council and Commission meetings,
commission vacancy notices, bid notices and other public notices
regarding City business.
Request for Documents
The California Public Records Act (Government Code Section 6250
et seq.) provides citizens with important rights to obtain
access to records held by public agencies in the State. In
order to respond to an increasing demand for documents, the City
Clerk’s Office has prepared a
policy to clarify
the process by which the City will respond to requests for
records under the Public Records Act. All requests for public
records must be submitted to the City Clerk on the City’s Public
Records Request form. Request forms will be accepted by fax
(818) 225-7324, by email to
or in person. To download a public records request form to view
or obtain copies of public records, please click
Written approval must be obtained from
both the property owner and the licensed professional architect
before copies of building plans can be made.
This form must be
completed/submitted to the City Clerk’s Division.
Those wishing to pay for copies of
records with a credit card, can do so by completing a
credit card authorization form.
A Guide to the City Council Meeting
Download a guide to the City
Council meeting process.
Download a claim form for
damage to personal property.
Download an application for
appointment to City commissions.
Fair Political Practices Commission