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CITY COUNCIL
AGENDA
REGULAR MEETING – WEDNESDAY, MAY 22, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com
THE STARTING TIMES
LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY.
THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION
IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF
OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE
MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S
DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK
AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY
VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET
FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE
TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR
EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY
PRIOR TO THE MEETING.
OPENING MATTERS – 7:00 P.M.
ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.
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Book Donation by Las Virgenes Municipal Water District.
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Mayor’s first pitch at Dodger game on June 4, 2013.
ORAL
COMMUNICATIONS - PUBLIC COMMENT – 7:20 P.M.
CONSENT ITEMS – 7:30 P.M.
1.
Approval of meeting minutes from April 24 and May 8, 2013.
Minutes from April 24 and May 8, 2013.
2. Recommendation to approve an
amendment to increase the value of the professional services
agreement with Cleanstreet for street sweeping services.
Item 2 - Staff Report
Exhibit A - Professional Services Agreement with CleanStreet.
Exhibit B - Amendment No.1
3. Recommendation to award a
contract in an amount not to exceed $94,095.84 to Pride Industries
for janitorial services for City Hall and the Library for two years.
Item 3 - Staff Report
Attachment - Professional Services Agreement between the City of
Calabasas and Pride Industries to provide janitorial Services for
City Hall and the Library.
4. Authorization to
approve contract change orders for Venco Western, Inc. in the amount
of $303,564 to fund FY2013-2014 regular monthly landscape
maintenance and required needed work in four specified zones as part
of Specification No. 08-09-02 common area landscape maintenance for
specified homeowner associations within Landscape Lighting District
Act No. 22.
Item 4 - Staff Report
Exhibit A - Articles of Agreement Palatino Homeowners Association
Specification No. 08-09-02
Exhibit B - Articles of Agreement Calabasas Park Estates Homeowners
Association Specification No. 08-09-02
Exhibit C - Articles of Agreement Clairidge Homeowners Association
Specification No.08-09-02
Exhibit D - Articles of Agreement Calabasas Country Estates
Homeowners Association Specification No. 08-09-02
Exhibit E - Palatino HOA Contract Change Order No. 4
Exhibit F - Calabasas Park Estates HOA Contract Change Order No. 4
Exhibit G - Clairidge HOA Contract Change Order No. 4
Exhibit H - Calabasas Country Estates HOA Contract Change Order No.
4
5. Authorization to
approve budgeted funding and change orders for Venco Western, Inc.
in the amount of $1,271,968 for FY2013-14 regular monthly landscape
maintenance and authorized extra work in nine specified zones as
part of Specification No. 10-11-02 landscape maintenance of common
benefit areas within Landscape Maintenance District No. 22 and
common areas of specified homeowner associations within Landscape
Lighting District Act No. 22.
Item 5 - Staff Report
Exhibit A - Change Order No. 3 for Landscape Lighting Act District
22 Zones 4, 6, 7, 11, & 20, and Landscape Maintenance District 22
Zones 21, 24, 25, & 26.
Exhibit B - Articles of Agreement: Landscape Lighting Act District
22 Zones 4, 6, 7, 11, & 20 and Landscape Maintenance District 22
Zones 21, 24, 25, & 26.
6. Recommendation to approve a
professional services agreement with Durham School Services to
provide transit services for Calabasas summer beach bus and summer
excursion programs.
Item
6 - Staff Report
Exhibit A – 2013 Summer Beach Bus and Excursions Contract
6.1. Adoption of Resolution No.
2013-1369, authorizing the City Manager to represent the City of
Calabasas for the purposes of securing funding through the FY2013
Tiger V Infrastructure Grant to fund the Lost Hills Bridge and
Interchange Project.
Item
6.1 - Staff Report
Exhibit A - TIGER IV Fact Sheet
Exhibit B - Resolution 2013-1369
PUBLIC HEARING – 7:40 P.M.
7. Consideration of File No.
130000481, an appeal of the Planning Commission decision to approve
a three-lot housing project at 23401 Mulholland Highway
(2069-065-001;002; & 003), File No. 110001621.
Item
7 - Staff Report
Attachment A - City Council Resolution No. 2013-1365
Attachment B - Planning Commission Resolution No. 2013-542
Attachment C - Planning Commission Resolution No. 2013-543
Attachment D - Copy of the Appeal Application dated April 26, 2013
Attachment E - City Council Memo Dated May 1, 2013 (without
attachments)
Attachment F - April 18th Draft Planning Commission Minutes
NEW
BUSINESS – 8:40 P.M.
8. Recommendation to award
construction contract for Specification No. 12-13-02 to Taft
Electric and Specification No. 12-13-03 to Toro Enterprises, Inc.
Item
8 - Staff Report
Exhibit A - Bid Results for Project Specification No.12-13-02
Exhibit A1 - Withdrawl Notification from PTM General Engineering
Services Inc.
Exhibit B - Bid Results for Project Specification No.12-13-03
Exhibit C - Map of the project site for Project Specification
No.12-13-02
Exhibit D - Map of the project site for Project Specification
No.12-13-03
Exhibit E - Construction Contract with Taft Electric
Exhibit F - Construction Contract with TORO Enterprises, Inc.
9. Public meeting regarding
Landscape Maintenance District No. 22 and Landscape Lighting
District Act Nos. 22, 24, 27 & 32 assessment proceedings.
Item
9 - Staff Report
INFORMATIONAL REPORTS – 9:15 P.M.
10. Check Register for the period
of April 17-24 and May-9, 2013.
Item
10 - Check Register Report
TASK
FORCE REPORTS – 9:20 P.M.
CITY
MANAGER’S REPORT – 9:25 P.M.
FUTURE AGENDA ITEMS – 9:30 P.M.
Future Agenda Items
ADJOURN – 9:35 P.M.
The City Council will adjourn to their next meeting scheduled for
Wednesday, June 12, 2013, at 8:00 p.m.
A copy of the City
Council agenda packet is available for review at City Hall and the
Calabasas Library. Materials related to items on this agenda
submitted to the Council after distribution of the agenda packet are
available for public inspection in the City Clerk’s Office, 100
Civic Center Way, Calabasas, CA 91302, during normal business hours.
Such documents are also available on the City of Calabasas website
at www.cityofcalabasas.com subject to the City staff’s ability to
post the documents before the meeting. The City of Calabasas, in
complying with the Americans with Disabilities Act (ADA), requests
individuals who require special accommodations to access, attend
and/or participate in the City meeting due to disability, to please
contact the City Clerk’s Office, (818) 224-1600, at least one
business day prior to the scheduled meeting to ensure assistance is
provided.
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