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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, APRIL 26, 2017

CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS

www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance by Boy Scout Pack 333 Den 3 Bears

  • Approval of Agenda

PRESENTATIONS – 7:15 P.M.

  • Electric Vehicles and Alternatives are Coming: Is Calabasas Ready?
    Presentation

ANNOUNCEMENTS/INTRODUCTIONS – 7:30 P.M.

  • Adjourn in memory

ORAL COMMUNICATION – PUBLIC COMMENT – 7:40 P.M.

CONSENT ITEMS – 7:50 P.M.

1. Approval of meeting minutes from March 22, 2017

Minutes from March 22, 2017

2. Recommendation to approve a professional services agreement with KOA Corporation for on-call and as-needed construction management/engineering and design services in an amount not to exceed $200,000 and to award engineering design services for the Mulholland Gap Closure Project in an amount not to exceed $94,041

Item 2 - Report
Attachment A - KOA Corporation Proposal for the Mulholland Gap Closure Project
Attachment B - Professional Services Agreement

3. Recommendation to award a professional services agreement to Moss, Levy & Hartzheim, LLP for City auditor services for Fiscal Years 2016/17, 2017-2018 and 2018-2019 in a not-to-exceed amount of $90,000

Item 3 - Staff Report
Attachment - Professional Services Agreement – Moss, Levy, & Hartzheim LLP

4. Adoption of Ordinance No. 2017-352, adding additional Chapters to Title 9 of the Calabasas Municipal Code related to emergency key systems to access unstaffed residential vehicular/pedestrian gates within the City

Item 4 - Staff Report
Attachment - Ordinance 2017-352

5. Approval of professional services agreement with Venco Western, Inc. in the amount of 411,411 for oak tree planting and maintenance on Las Virgenes Creek

Item 5 - Staff Report
Attachment 1 - Professional Services Agreement with Venco Western, Inc.
Attachment 2 - Viewpoint School Modernization Project and Oak Tree Mitigation Measures

6. Approval of exceptions to the hiring freeze to hire a Human Resources Specialist to fill a vacant position in the Administrative Services Department and an Accounting Specialist to fill a vacancy in the Finance Department; and adoption of Resolution No. 2017-1551 approving the reclassification of a Public Works Inspector to Senior Public Works Inspector in the Public Works Department and reclassification of an Office Assistant position to Assistant to the City Clerk in the City Clerk’s Department

Item 6 - Staff Report
Attachment - Resolution No. 2017-1551

7. Adoption of Resolution No. 2017-1547, initiating proceedings for the levy and collection of assessments within Landscape Maintenance District No. 22 and Landscape Lighting Act District Nos. 22, 24, 27 and 32 and ordering a preliminary Engineer’s Report; adoption of Resolution No. 2017-1548 approving a preliminary Engineer’s Report with respect to the levy and collection of assessments in connection with Landscape Lighting Act District Nos. 22, 24, 27 and 32 for Fiscal Year 2017-2018; adoption of Resolution No. 2017-1549, declaring its intent to levy and collect assessments within Landscape Maintenance District No. 22 and Landscape Lighting Act District Nos. 22, 24, 27 and 32 and setting a time and place for a public hearing

Item 7 - Staff Report
Attachment 1 - Resolution No. 2017-1547 Initiating Proceedings
Attachment 2 - Resolution No. 2017-1548 Approving the Engineer’s Report
Attachment 3 - Resolution No. 2017-1549, Declaring Intent to Levy
Attachment 4 - Preliminary Engineer’s Report

8. Recommendation to approve the funding agreement between the City of Calabasas and Los Angeles County Metropolitan Transportation Authority for the Signal synchronization Bus Improvement Project

Item 8 - Staff Report
Attachment A - Funding Agreement, CFP ID#F9300
Attachment B - Project Readiness Certification
Attachment C - Project Limits and Improvement Locations

9. Report on Annual Progress – General Plan Housing Element, 2014 – 2016

Item 9 - Staff Report
Attachment 1 - 2014 Annual Housing Element Progress Report
Attachment 2 - 2015 Annual Housing Element Progress Report
Attachment 3 - 2016 Annual Housing Element Progress Report

10. Recommendation to award a professional services agreement in an amount not to exceed $115,000 to Sandstone Construction Group, Inc. for replacement of precast stone stairs and miscellaneous pavers at the Civic Center

Item 10 - Staff Report
Attachment - Professional Services Agreement between the City of Calabasas and Sandstone Construction Group, Inc.

11 Recommendation to approve a professional services agreement for $75,500 with Kier & Wright Civil Engineers & Surveyors, Inc. for the Lost Hills Interchange/US 101 design support during construction

Item 11 - Staff Report
Exhibit A - Professional Services Agreement

12. Recommendation to approve professional services agreement for $196,000 with Michael Baker International, Inc. for the Lost Hills Interchange/US 101 design support during construction and the Community Development Block Grant Housing Rehabilitation Program Consulting

Item 12 - Staff Report
Exhibit A - Professional Services Agreement

PUBLIC HEARING – 8:00 P.M.

13. Recommendation to adopt Resolution No. 2017-1545, adopting the 2016 City of Calabasas Title VI Program in compliance with the Federal Transit Administration (FTA) requirements

Item 13 - Staff Report
Attachment A - Draft Title VI Report prepared by Moore & Associates, Inc.
Attachment B - Draft Resolution No. 2017-1545
Attachment C - Calabasas Title VI Notice to the Public
Attachment D - Title VI Complaint Form
Attachment E - Reasonable Modification and Accommodation Request Form

NEW BUSINESS – 8:15 P.M.

14. Introduction of Ordinance No. 2017-353, a proposed amendment to Title 8 (Health and Safety) of the Calabasas Municipal Code to establish a Safe Distance Siting Standard of 300 feet from the Ventura Freeway for playgrounds and other outdoor activity areas for children

Item 14 - Staff Report
Attachment 1 - Ordinance No. 2017-353

Presentation

15. Presentation regarding the Lost Hills and Las Virgenes Construction and the Las Virgenes/Thousand Oaks E/Leg Crossing Roundabout

Item 15 - Presentation

Correspondence Receieved

OLD BUSINESS – 9:00 P.M.

16. Adoption of Resolution No. 2017-1546 establishing Community Development forums for commercial development projects

Item 16 - Staff Report
Attachment A - Resolution 2017-1546
    - Attachment - GUIDELINES FOR PUBLIC ENGAGEMENT: Community Development Forums
Attachment B - Applicant cost estimates received

Presentation

Correspondence Receieved

INFORMATIONAL REPORTS – 9:30 P.M.

17. Check Register for the period of March 9-April 12, 2017

Item 17 - Check Register Report

TASK FORCE REPORTS – 9:45 P.M.

CITY MANAGER’S REPORT – 9:50 P.M.

FUTURE AGENDA ITEMS – 9:55 P.M.

Future Agenda Items

ADJOURN – 10:00 P.M.

The City Council will adjourn in memory of Helen B. Arkoff, Fred Nelson and Congressman Anthony Beilenson to their next regular meeting scheduled on Wednesday, May 24, 2017, at 7:00 p.m

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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