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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, APRIL 13, 2016
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance by Brownie Troop 1036

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:15 P.M.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:30 P.M.

CONSENT ITEMS – 7:40 P.M.

1. Approval of meeting minutes from March 23, 2016

Minutes from March 23, 2016

2. Adoption of Resolution No. 2016-1501, initiating proceedings for the levy and collection of assessments in connection with Landscape Maintenance District No. 22 and Landscape Lighting Act District Nos. 22, 24, 27 and 32 for Fiscal Year 2016-2017, ordering the preparation of a district map indicating the proposed boundaries of an annexation to the City of Calabasas’ Landscape Lighting Act District No. 27 and ordering preparation of a preliminary Engineer’s Report; Adoption of Resolution No. 2016-1502, approving a preliminary Engineer’s Report with respect to the levy and collection of assessments in connection with Landscape Lighting Act District Nos. 22, 24, 27 and 32 for Fiscal Year 2016-2017; Adoption of Resolution No. 2016-1503, declaring its intent to levy and collect assessments within Landscape Maintenance District No. 22 and Landscape Lighting Act District Nos. 22, 24, 27 and 32 and setting a time and place for a public hearing

Item 2 - Staff Report
ATTACHMENT 1 - Resolution No. 2016-1501, Initiating Proceedings
ATTACHMENT 2 - Resolution No. 2016-1502, Approving the Preliminary Engineer’s Report
ATTACHMENT 3 - Resolution No. 2016-1503, Declaring Intent to Levy
ATTACHMENT 4 - Preliminary Engineer’s Report

3. Recommendation to award a construction contract for the Calabasas Road Park and Ride Project, Specification No. 15-16-02 to Sully-Miller Contracting Company in the total amount of $723,534

Item 3 - Staff Report
Attachment A - Bid Results for Project Specification No.15-16-02
Attachment B - Construction Contract for Sully-Miller Contracting Company.

4. Recommendation to approve an amendment to a professional services agreement with Siemens Industry, Inc. for traffic signal and related equipment maintenance, on-call, emergency and general repair services in an amount not to exceed $100,000

Item 4 - Staff Report
ATTACHMENT A – Professional Services Agreement Amendment
ATTACHMENT B – Professional Services Agreement

5. Adoption of Resolution No. 2016-1506 authorizing submittal of application for Beverage Container Grant Payment Programs from CalRecycle and related authorizations

Item 5 - Staff Report
Attachment - Resolution No. 2016-1506

6. Approval of a professional services agreement with Downstream Services, Inc. in the amount of $107,160 for quarterly maintenance of CDS units and storm drain devices

Item 6 - Staff Report
Attachment - Professional Services Agreement with Downstream Services, Inc.

7. Authorization to approve contract amendment for Absolute Tree & Brush in the amount of $488,000 to fund required work for the Annual Weed Abatement/Fuel Reduction Program for fire safety within the City of Calabasas

Item 7 - Staff Report
Attachment 1 - Amendment No. 2
Attachment 2 - Professional Services Agreement
Attachment 3 - Change Order No. 1

8. Recommendation to award five-year professional services agreements to Venco Western, Inc. for the landscape maintenance of the common areas located within the homeowner associations: Bellagio, Zone 4; Calabasas Hills, Zone 6; Calabasas Park, Zone 7; Las Villas, Zone 11; and Westridge, Zone 20 within Landscape Lighting Act District 22 in the City of Calabasas

Item 8 - Staff Report
Attachment 1 - Letters from Bellagio, Calabasas Hills, Calabasas Park, Las Villas and Westridge Homeowners Associations requesting Venco Western Inc. continue landscape maintenance services.
Attachment 2 - Professional Services Agreements
Attachment 3 - Articles of Agreement (previous contracts)

9. Recommendation to award a construction contract for the Calabasas Road between Mureau Road and Parkway Calabasas Resurfacing/Micro-resurfacing Project, Bid Specification No. 15-16-03, to Palp, Inc., DBA Excel Paving Company, in the total amount of $169,538

Item 9 - Staff Report
Exhibit A - Bid Results
Exhibit B - Construction Contract with Palp Inc., DBA Excel Paving Company.

10. Adoption of Ordinance No. 2016-334, amending provisions of the Calabasas Municipal Code (Code) relating to a Call for Review by City Councilmembers

Item 10 - Staff Report
Attachment - Ordinance No. 2016-334

11. Adoption of Ordinance No. 2016-335, amending Chapter 8.13 to the Calabasas Municipal Code authorizing qualified patients to cultivate limited amounts of medical marijuana as prescribed

Item 11 - Staff Report
Attachment - Ordinance No. 2016-335

PUBLIC HEARING – 8:00 P.M.

12. Introduction of Ordinance No. 2016-333 and adoption of Resolution No. 2016-1507, certifying a final Environmental Impact Report, approving a Statement of Overriding Considerations, and approving File No. 140000011, a request for development of a 77-acre vacant property located at 4790 Las Virgenes Road at the Eastern terminus of Agoura Road (APNS: 2069-078-009 and 2069-078-011). The proposed project includes: (1) A residential component consisting of 67 single-family detached homes and four affordable units within two duplex structures occupying approximately 13.03 acres (16.9% of the site); (2) A commercial component consisting of a 66,516 square-foot, four-store hotel occupying approximately 2.91 acres (3.8% of the site); and (3) Preservation of approximately 61.0 acres (79.3% of the site) as permanent open space. Development of this project would require a significant amount of remedial grading to stabilize an ancient landslide hazard area on the southern portion of the site. Requested permits include: General Plan amendment, Zoning Map amendment, Tentative Tract Map, Development Plan, Conditional Use Permit, Site Review, Oak Tree Permit, and Scenic Corridor Permit. The project site is currently Zoned Planned Development (PD); Residential-Multifamily, 20 units per acre (RMF (20); Open Space Development Restricted (OS-DR); and is within the Scenic Corridor (SC) Overlay Zone

Item 12 - Staff Report
Attachment A - Ordinance No. 2016-333
Attachment B - City Council Resolution No. 2016-1507
Attachment C - Planning Commission Resolution No. 2016-610
Attachment D - Planning Commission Staff Report and Associated Exhibits A- L
Attachment E - Draft Planning Commission Minutes from March 16, 2016 and March 17, 2016
Attachment F - Modification Options Proposed by Applicant Subsequent to the Planning Commission Hearings
Attachment G - Supplemental CEQA Analysis Regarding Revisions to Hotel & Residences
Attachment H - Listing of Findings and Conditions of Approval Addressing and/or Mitigating Canyon Oaks Project Impacts

Correspondence Received - Supplemental Information from New Home Company regarding Canyon Oaks Project

Public Correspondence Received

INFORMATIONAL REPORTS – 10:10 P.M.

13. Check Register for the period of March 15-30 2016

Item 13 - Check Register Report

TASK FORCE REPORTS – 10:15 P.M.

CITY MANAGER’S REPORT – 10:20 P.M.

FUTURE AGENDA ITEMS – 10:25 P.M.

Future Agenda Items

ADJOURN  - 10:30 P.M.

The City Council will adjourn to their next regular meeting scheduled on Wednesday, April 27, 2016, at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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