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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, JANUARY 27, 2016
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

CLOSED SESSION – CONFERENCE ROOM – 6:30 P.M.

1. Public Employee Performance Evaluation Gov. Code §54957
Title: City Manager

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance Boy Scouts Pack 333

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:15 P.M.

PRESENTATIONS – 7:25 P.M.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 8:00 P.M.

CONSENT ITEMS – 8:05 P.M.

1. Approval of meeting minutes from January 13, 2016

Minutes from January 13, 2016

2. Approval of appointments of Jacqueline Souza to the Public Safety Commission and Jill Schecter to the Traffic and Transportation Commission (Bozajian)

Item 2 - Staff Report
Attachment - Commission applications

3. Adoption of Ordinance No. 2016-331, approving a zoning map amendment associated with File No. 140001413 to change the existing Hillside Mountainous – Scenic Corridor (HM-SC) zoning designation to Rural Residential – Scenic Corridor (RR-SC) to accommodate private school use at 23602 and 23604 Dry Canyon Cold Creed Road

Item 3 - Staff Report
Attachment A - Ordinance No. 2016-331

4. Adoption of Ordinance No. 2016-332, adding Chapter 8.13 to the Calabasas Municipal Code prohibiting the cultivation of marijuana and delivery of marijuana within the City

Item 4 - Staff Report
Attachment - Ordinance No. 2016-332

5. Recommendation to award a contract in an amount not to exceed $53,506.88 to Haynes Building Services for janitorial services for City Hall and the Library

Item 5 - Staff Report
Attachment - Professional Services Agreement between the City of Calabasas and Haynes Building Services to provide janitorial Services for City Hall and the Library.

6. Adoption of Resolutions No. 2016-1491 and 2016-1492 consenting to inclusion of the City of Calabasas properties in the California Home Finance Authority PACE Programs and Associate Membership in California Home Finance Authority

Item 6 - Staff Report
Attachment A - Resolution No. 2016-1491
Attachment B - Resolution No. 2016-1492

7. Authorization to approve a contract change order for Venco Western, Inc. in the amount of $559,309 for two years for landscape maintenance of City parks within the City of Calabasas

Item 7 - Staff Report
Attachment 1 - Contract Change Order No. 4
Attachment 2 - Professional Services Agreement
Attachment 3 - Contract Change Order No. 1
Attachment 4 - Contract Change Order No. 2
Attachment 5 - Contract Change Order No. 3

8. Recommendation to approve Vista Pointe Homeowners Association contract with Venco Western, Inc.

Item 8 - Staff Report
Attachment 1 - Letter from Vista Pointe Homeowners Association
Attachment 2 - Landscape Services Funding Agreement

9. Authorization to approve a contract change order for Vandergeest Landscape Care, Inc. in the amount of $459,400 for two years for landscape maintenance for common areas outside individual homeowner associations and commercial properties within LLAD 24, 27, & 32

Item 9 - Staff Report
Attachment 1 - Contract Change Order No. 3
Attachment 2 - Professional Services Agreement
Attachment 3 - Contract Change Order No. 1
Attachment 4 - Contract Change Order No. 2

PUBLIC HEARING – 8:15 P.M.

10. Adoption of Resolution No. 2016-1489 certifying a final Initial Study and Mitigated Negative Declaration in conformance to the California Environmental Quality Act and adoption of Resolution No. 2016-1490, approving a Site Plan Review and Conditional Use Permit amendment for the construction of an attached three-story, 51 room Calabasas-Leed “Silver” Wing addition to be built on the West end of an existing three-story, 142-room hotel (Calabasas Hilton Garden Inn); and a Conditional Use Permit requesting a 20% off-street parking reduction pursuant to Calabasas Municipal Code Section 17.28.050 to a property located within the Commercial, Mixed Use (CMU) Zoning District, and Calabasas Park Centre at 24150 Park Sorrento (A.P.N. 2068-030-016)

Item 10 - Staff Report
Exhibit A - City Council Resolution No. 2016-1489
Exhibit B - City Council Resolution No. 2016-1490
Exhibit C - Planning Commission Resolution No. 2016-607
Exhibit D - Project and Landscaping Plans
Exhibit E - Photo Simulations
Exhibit F - ARP Minutes for April 24th, June 12th, August 28th, 2015
Exhibit G - Final Mitigated Negative Declaration
Exhibit H - LEED “Silver” project scorecard and narrative
Exhibit I - Geotechnical Report feasibility approval letter dated April 3, 2015
Exhibit J - Draft Planning Commission Minutes for January 7, 2016

NEW BUSINESS – 9:00 P.M.

11. Recommendation to amend the professional services agreement for building code services with m6 Consulting from $1,250,000 (One Million, Two Hundred and Fifty Thousand Dollars) to $3,550,000 (Three Million Five Hundred and Fifty Thousand Dollars)

Item 11 - Staff Report
Attachment A - April 2014 m6 City Council Staff Report
Attachment B - Revenue Analysis to Workload
Attachment C - Revenue Analysis and Future Projection
Attachment D - Amended m6 Professional Service Agreement

12. Identification, description and purpose of each specific fund the City manages

Item 12 - Staff Report

INFORMATIONAL REPORTS – 9:40 P.M.

13. Check Register for the period of January 6-12, 2016

Item 13 - Check Register Report

TASK FORCE REPORTS – 9:45 P.M.

CITY MANAGER’S REPORT – 9:50 P.M.

FUTURE AGENDA ITEMS – 9:55 P.M.

Future Agenda Items

ADJOURN  - 10:00 P.M.

The City Council will adjourn to their next regular meeting scheduled on Wednesday, February 10, 2016, at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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