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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, AUGUST 12, 2015
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

CLOSED SESSION – CONFERENCE ROOM – 6:00 P.M.

1. Conference with legal counsel anticipated litigation – one case.
Government Code §54956.9(d)4

2. Conference with Real Property Negotiator
(Gov. Code § 54956.8)
APN Number: 2069-007-046
Agency Negotiator: Anthony M. Coroalles, City Manger
Under Negotiation: □ Price □ Terms of Payment X Both

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:20 P.M.

  • Adjourn in memory

PRESENTATIONS – 7:25 P.M.

  • Certificates of appreciation to Bridget Karl, Kirk Bell, John Bingham, Marsha Feldman and Scott Hughes for their efforts with the Special Olympics host town activities

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:45 P.M.

CONSENT ITEMS – 7:55 P.M.

1. Approval of meeting minutes from June 24, 2015

Minutes from June 24, 2015

2. Approval of appointment of Dennis Washburn (Gaines) to the Planning Commission

Item 2 - Staff Report
Attachment - Commission application

3. Adoption of Resolution 2015-1456, consenting to an election consolidation with the Las Virgenes Unified School District and ordering that the two (2) Board of Education seats and the District-sponsored Ballot Measure to Renew High Quality Education and Local Control Parcel Tax (Measure E) appear on the Ballot of the General Municipal Election to be held on Tuesday November 3, 2015

Item 3 - Staff Report
Attachment A - Resolution No. 2015-1456
Attachment B - LVUSD Resolution Nos. 25-14 and 2-15

4. Adoption of Resolution No. 2015-1462 finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Development Report in accordance with California Government Code Section 65089

Item 4 - Staff Report
Exhibit A - Development Memo from City’s Building and Safety Division
Exhibit B - Resolution No. 2015-1462
Exhibit C - 2015 Congestion Management Program Local Development Report

5. Authorization to approve budgeted contract change order for Vandergeest Landscape Care, Inc. in the amount of $134,900 to fund FY2015-16 regular monthly landscape maintenance and required extra work for landscape maintenance of the common areas outside individual homeowner associations and commercial properties within LLAD 24, 27 and 32

Item 5 - Staff Report
ATTACHMENT 1 - Contract Change Order No. 2
ATTACHMENT 2 - Professional Services Agreement
ATTACHMENT 3 - Contract Change Order No. 1

6. Authorization to approve a contract change order for Venco Western, Inc. in the amount of $181,800 to fund FY2015-16 regular monthly landscape maintenance and required extra work for landscape maintenance of City parks

Item 6 - Staff Report
ATTACHMENT 1 - Contract Change Order No. 2
ATTACHMENT 2 - Professional Services Agreement
ATTACHMENT 3 - Contract Change Order No. 1

7. Approval for professional services agreement with Jordan Gilbert & Bain Landscape Architects, Inc. for various landscape services of City projects in an amount to no exceed $100,000

Item 7 - Staff Report
ATTACHMENT 1 - Professional Services Agreement with Jordan, Gilbert & Bain, Landscape Architects, Inc.

8. Recommendation to award engineering design services contract for the Canyon Drive Pavement Rehabilitation Project, Specification No. 15-16-01, to Pavement Engineering, Inc. in the amount of $64,625

Item 8 - Staff Report
Attachment A - Professional Service Agreement

OLD BUSINESS – CONTINUED PUBLIC HEARING FROM JUNE 10, 2015 MEETING – 8:10 P.M.

9. An appeal of the Planning Commission’s decision to certify the adequacy of an Environmental Impact Report and approve a project application for (1) A site plan review; (2) A variance (to build on a significant ridgeline); (3) An oak tree permit (to encroach into the projected zone of 25 oak trees and for potential thinning of scrub oak as necessary for fuel modification); and (4) A scenic corridor permit (for development within a designated scenic corridor) to allow for construction of a 7,633 sq. ft. single-family residence with an attached 661 sq. ft. garage, 1,320 sq. ft. basement, and appurtenant accessory structures on a previously graded pad on an existing legal 5-acre lot located at 3121 Old Topanga Canyon Road (APN 2072-023-013) within the Hillside Mountainous (HM) Zoning District and Scenic Corridor (SC) Overlay Zone

Item 9 - Staff Report
Attachment A - Letters from Applicant to the Calabasas Highlands HOA, the Old Topanga HOA, and the Santa Monica Mountains Conservancy
Attachment B - Response Letter from the Calabasas Highlands HOA
Attachment C - Response Letter from Applicant to the Calabasas Highlands HOA
Attachment D - Resolution No. 2015-1465

Public Correspondence

INFORMATIONAL REPORTS – 9:40 P.M.

10. Check Register for the period of June 12-July 29, 2015

Item 10 - Check Register Report

TASK FORCE REPORTS – 9:45 P.M.

CITY MANAGER’S REPORT – 9:50 P.M.

FUTURE AGENDA ITEMS – 9:55 P.M.

Future Agenda Items

ADJOURN – 10:00 P.M.

The City Council will adjourn in memory of Burton Horwitch to their next regular meeting scheduled on Wednesday, August 26, 2015, at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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