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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, SEPTEMBER 25, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance by Cub Scout Pack 333

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:10 P.M.

  • Welcome to Mayor Tom Crosby of Roscommon County, Ireland

  • Recognition of Human Resources Specialist, Lourdes Figueroa for her service to the City

  • Recognition of Jennifer Bercy, Kyle Cooper, Marcey Verity, and Laura and Philippe Saisse for their work on Relay for Life

  • Cyber Security Month Proclamation

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:40 P.M.

CONSENT ITEMS – 7:50 P.M.

1. Approval of meeting minutes from September 11, 2013.

Minutes from September 11, 2013

2. Approval of an exception to the hiring freeze to authorize the hiring of a Human Resources Specialist position to fill a vacant position in the Administrative Services Department.

Item 2 - Staff Report

3. Authorization to provide assistance towards the tenth-year anniversary celebration of Ahmanson Ranch, including a contribution of an amount not to exceed $1,500.

Item 3 - Staff Report

4. Recommendation to approve a professional services agreement to provide daily Calabasas Lake maintenance service and as-needed Lake equipment repair or replacement, for a period of two years, in an amount not to exceed $163,000 per year.

Item 4 - Staff Report
Attachment 1 - Current Professional Services Agreement
Attachment 2 - Proposed Professional Services Agreement

NEW BUSINESS – 8:00 P.M.

5. Motion to waive further reading and introduction of Ordinance No. 2013-306, amending Calabasas Municipal Code, Chapter 5.18, Sections 5.18.110, -8.20.110 and 5.18.130 related to tobacco retailer registration.

Item 5 - Staff Report
Attachment A - Ordinance No. 2013-306
Attachment B - Redline of Ordinance No. 2013-306
Attachment C - Notice of Exemption, CEQA

6. Adoption of Resolution No. 2013-1387, approving a citywide records retention/destruction schedule and a records and information management program policy, rescinding Resolution No. 2008-1148.

Item 6 - Staff Report
Attachment 1 - Resolution No. 2013-1387
Attachment 2 - Revised Retention Schedule
Attachment 3 - Records and Information Management Program Policy
Attachment 4 - “Redlined” Retention Schedule
Attachment 5 - Summary of changes

7. Discussion on electric vehicle charging stations.

Item 7 - Staff Report

INFORMATIONAL REPORTS – 9:00 P.M.

8. Check Register for the period of September 5-11, 2013.

Item 8 - Check Register Report

TASK FORCE REPORTS – 9:05 P.M.

CITY MANAGER’S REPORT – 9:10 P.M.

FUTURE AGENDA ITEMS – 9:15 P.M.

Future Agenda Items

ADJOURN – 9:20 P.M.

The City Council will adjourn to their next regular meeting scheduled for Wednesday, October 9, 2013, at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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