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CITY COUNCIL AGENDA
REGULAR MEETING – WEDNESDAY, MAY 22, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance by Cub Scouts Pack 333

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.

  • Book Donation by Las Virgenes Municipal Water District.

  • Mayor’s first pitch at Dodger game on June 4, 2013.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:20 P.M.

CONSENT ITEMS – 7:30 P.M.

1. Approval of meeting minutes from April 24 and May 8, 2013.

Minutes from April 24 and May 8, 2013.

2. Recommendation to approve an amendment to increase the value of the professional services agreement with Cleanstreet for street sweeping services.

Item 2 - Staff Report
Exhibit A - Professional Services Agreement with CleanStreet.
Exhibit B - Amendment No.1

3. Recommendation to award a contract in an amount not to exceed $94,095.84 to Pride Industries for janitorial services for City Hall and the Library for two years.

Item 3 - Staff Report
Attachment - Professional Services Agreement between the City of Calabasas and Pride Industries to provide janitorial Services for City Hall and the Library.

4. Authorization to approve contract change orders for Venco Western, Inc. in the amount of $303,564 to fund FY2013-2014 regular monthly landscape maintenance and required needed work in four specified zones as part of Specification No. 08-09-02 common area landscape maintenance for specified homeowner associations within Landscape Lighting District Act No. 22.

Item 4 - Staff Report
Exhibit A - Articles of Agreement Palatino Homeowners Association Specification No. 08-09-02
Exhibit B - Articles of Agreement Calabasas Park Estates Homeowners Association Specification No. 08-09-02
Exhibit C - Articles of Agreement Clairidge Homeowners Association Specification No.08-09-02
Exhibit D - Articles of Agreement Calabasas Country Estates Homeowners Association Specification No. 08-09-02
Exhibit E - Palatino HOA Contract Change Order No. 4
Exhibit F - Calabasas Park Estates HOA Contract Change Order No. 4
Exhibit G - Clairidge HOA Contract Change Order No. 4
Exhibit H - Calabasas Country Estates HOA Contract Change Order No. 4

5. Authorization to approve budgeted funding and change orders for Venco Western, Inc. in the amount of $1,271,968 for FY2013-14 regular monthly landscape maintenance and authorized extra work in nine specified zones as part of Specification No. 10-11-02 landscape maintenance of common benefit areas within Landscape Maintenance District No. 22 and common areas of specified homeowner associations within Landscape Lighting District Act No. 22.

Item 5 - Staff Report
Exhibit A - Change Order No. 3 for Landscape Lighting Act District 22 Zones 4, 6, 7, 11, & 20, and Landscape Maintenance District 22 Zones 21, 24, 25, & 26.
Exhibit B - Articles of Agreement: Landscape Lighting Act District 22 Zones 4, 6, 7, 11, & 20 and Landscape Maintenance District 22 Zones 21, 24, 25, & 26.

6. Recommendation to approve a professional services agreement with Durham School Services to provide transit services for Calabasas summer beach bus and summer excursion programs.

Item 6 - Staff Report
Exhibit A – 2013 Summer Beach Bus and Excursions Contract

6.1. Adoption of Resolution No. 2013-1369, authorizing the City Manager to represent the City of Calabasas for the purposes of securing funding through the FY2013 Tiger V Infrastructure Grant to fund the Lost Hills Bridge and Interchange Project.

Item 6.1 - Staff Report
Exhibit A - TIGER IV Fact Sheet
Exhibit B - Resolution 2013-1369

PUBLIC HEARING – 7:40 P.M.

7. Consideration of File No. 130000481, an appeal of the Planning Commission decision to approve a three-lot housing project at 23401 Mulholland Highway (2069-065-001;002; & 003), File No. 110001621.

Item 7 - Staff Report
Attachment A - City Council Resolution No. 2013-1365
Attachment B - Planning Commission Resolution No. 2013-542
Attachment C - Planning Commission Resolution No. 2013-543
Attachment D - Copy of the Appeal Application dated April 26, 2013
Attachment E - City Council Memo Dated May 1, 2013 (without attachments)
Attachment F - April 18th Draft Planning Commission Minutes

NEW BUSINESS – 8:40 P.M.

8. Recommendation to award construction contract for Specification No. 12-13-02 to Taft Electric and Specification No. 12-13-03 to Toro Enterprises, Inc.

Item 8 - Staff Report
Exhibit A - Bid Results for Project Specification No.12-13-02
Exhibit A1 - Withdrawl Notification from PTM General Engineering Services Inc.
Exhibit B - Bid Results for Project Specification No.12-13-03
Exhibit C - Map of the project site for Project Specification No.12-13-02
Exhibit D - Map of the project site for Project Specification No.12-13-03
Exhibit E - Construction Contract with Taft Electric
Exhibit F - Construction Contract with TORO Enterprises, Inc.

9. Public meeting regarding Landscape Maintenance District No. 22 and Landscape Lighting District Act Nos. 22, 24, 27 & 32 assessment proceedings.

Item 9 - Staff Report

INFORMATIONAL REPORTS – 9:15 P.M.

10. Check Register for the period of April 17-24 and May-9, 2013.

Item 10 - Check Register Report

TASK FORCE REPORTS – 9:20 P.M.

CITY MANAGER’S REPORT – 9:25 P.M.

FUTURE AGENDA ITEMS – 9:30 P.M.

Future Agenda Items

ADJOURN – 9:35 P.M.

The City Council will adjourn to their next meeting scheduled for Wednesday, June 12, 2013, at 8:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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