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CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, APRIL 24, 2013
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. YOU MAY SPEAK ON A CLOSED SESSION ITEM PRIOR TO COUNCIL’S DISCUSSION. TO DO SO, PLEASE SUBMIT A SPEAKER CARD TO THE CITY CLERK AT LEAST 5 MINUTES PRIOR TO THE START OF CLOSED SESSION. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

CLOSED SESSION – 6:30 P.M. - CONFERENCE ROOM

1. Conference with legal counsel – pending litigation, pursuant to Government Code, Section 54956.9(a):
   Crown Castle USA v City of Calabasas et al
   Los Angeles Superior Court Case Number: Case No. BS 140933

2. Conference with legal counsel – pending litigation, pursuant to Government Code, Section 54956.9(a):
   City of Alhambra et al v. County of Los Angeles et al
   Los Angeles Superior Court Case Number: Case No. S185457

OPENING MATTERS – 7:00 P.M.

  • Call to Order/Roll Call of Councilmembers

  • Pledge of Allegiance by Cub Scouts Pack 333

  • Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:10 P.M.

  • Recognition of Executive Assistant, Tina Wallace upon her retirement.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:25 P.M.

CONSENT ITEMS – 7:35 P.M.

1. Approval of meeting minutes from April 10, 2013.

Minutes of April 10, 2013

2. Adoption of Resolution No. 2013-1366, initiating proceedings for the levy and collection of assessments within Landscape Maintenance District No. 22 and Landscape Lighting Act District Nos. 22, 24, 27 and 32 and ordering a preliminary engineer’s report; Resolution No. 2013-1367, approving Proposition 218 and the report of the engineer’s prepared for the levy and collection of assessments against the lots and parcels of Landscape Lighting Act District Nos. 22, 24, 27 and 32 for Fiscal Year 2013-2014; Resolution No. 2013-1368, declaring its intent to levy and collect assessments in within Landscape Maintenance District No. 22 and Landscape Lighting Act Districts No. 22, 24, 27 and 32 and setting a time and place for public hearing.

Item 2 - Staff Report
Attachment A - Resolution No. 2013-1366, Initiating Proceedings
Attachment B - Resolution No. 2013-1367, Approving the Engineer’s Report
Attachment C - Resolution No. 2013-1368, Declaring Intent to Levy
Attachment D - Preliminary Engineer’s Report

3. Authorization to approve a contract change order for Venco Western, Inc. in the amount of $87,000 to fund required work for the Zone 25, section of Specification No. 10-11-02 landscape maintenance of common benefit areas within Landscape Maintenance District 22 and common areas of specified homeowner associations within Landscape Lighting Act District 22 in the City of Calabasas, California.

Item 3 - Staff Report
Attachment 1 - Contract Agreement
Attachment 2 - Contract Agreement Change Order No. 1
Attachment 3 - Contract Agreement Change Order No. 2
Attachment 4 - Proposed Contract Agreement Change Order No. 3

4. Recommendation to approve an amendment to increase the value of the contract agreement with California Civil Engineering Services for on-call public works repair services.

Item 4 - Staff Report
Exhibit A - Professional Services Agreement
Exhibit B - Amendment No. 1

5. Recommendation to approve an amendment to increase the value of the contract agreement with KOA Corporation for on-call professional traffic engineering services.

Item 5 - Staff Report
Attachment A - Professional Services Agreement (City of Calabasas/ KOA Corporation)
Attachment B - Proposed Amendment No. 1

6. Authorization to approve a Notice of Completion for specification No. 07-08-12, weed abatement/fuel reduction for fire safety within the City of Calabasas.

Item 6 - Staff Report
Attachment - Notice of Completion

NEW BUSINESS – 7:45 P.M.

7. Presentation by Las Virgenes Municipal Water District regarding proposed solar panel power project – Rancho Las Virgenes.

Item 7 - Staff Report

Presentation - Solar Energy Generation for Recycled Water Pump Station

8. Annual update of the City’s Tobacco Retailer Registration Program.

Item 8 - Staff Report
Attachment A - Tobacco Retailer Status Sheet

INFORMATIONAL REPORTS – 8:15 P.M.

9. Check Register for the period of April 1-10, 2013.

Item 9 - Check Register Report

TASK FORCE REPORTS – 8:17 P.M.

CITY MANAGER’S REPORT – 8:20 P.M.

FUTURE AGENDA ITEMS – 8:25 P.M.

Future Agenda Items

ADJOURN – 8:30 P.M.

The City Council will adjourn to their next meeting/annual workshop scheduled for Wednesday, May 8, 2013, at 7:00 p.m.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to items on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com  subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure assistance is provided.

 

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