CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, OCTOBER 12, 2011
CITY HALL COUNCIL CHAMBERS
100 CIVIC CENTER WAY, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING. THE CITY VALUES AND INVITES WRITTEN COMMENTS FROM RESIDENTS ON MATTERS SET FOR COUNCIL CONSIDERATION. IN ORDER TO PROVIDE COUNCILMEMBERS AMPLE TIME TO REVIEW ALL CORRESPONDENCE, PLEASE SUBMIT ANY LETTERS OR EMAILS TO THE CITY CLERK’S OFFICE BEFORE 5:00 P.M. ON THE MONDAY PRIOR TO THE MEETING.

CLOSED SESSION – 6:30 P.M.

1. Pending litigation, pursuant to Government Code Section 54946.9(a), Donald Sipple, et al. v. City of Alameda, et al., Los Angeles Superior Court Case Number BC462270.

OPENING MATTERS – 7:00 P.M.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance - Girl Scout Troop 10016
Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:05 P.M.

• Presentation to Girl Scout Troop 10016

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:15 P.M.

CONSENT ITEMS – 7:25 P.M.

1. Approval of meeting minutes from September 14, 2011.

Minutes of September 14, 2011

2. Adoption of Ordinance No. 2011-288U-2, amending Ordinance No. 2011-288U by, granting an exception to the moratorium of wireless facilities to allow previously approved facilities in commercial zones.

Item 2 - Staff Report
Attachment A - Ordinance No. 2011-288U-2
Attachment B - Ordinance No. 2011-288U
Attachment C - Ordinance No. 2011-286U

3. Adoption of Resolution No. 2011-1307, approving a city-wide records retention/destruction schedule, and rescinding Resolution No. 2008-1148.

Item 3 - Staff Report
Attachment 1 - Resolution No. 2011-1307
Attachment 2 - Revised Retention Schedule
Attachment 3 - “Redlined” Retention Schedule

4. Recommendation to approve a professional service agreement to provide daily Calabasas Lake maintenance service and as-needed lake equipment repair or replacement, for a period of two years, in an amount not to exceed $163,000 per year.

Item 4 - Staff Report
Attachment  - Professional Service Agreement

5. Authorization to approve additional annual funding and change order for authorized extra work for Azteca Landscape in the amount of $126,606 as part of Specification No. 08-09-02 Common Area Landscape Maintenance for Specified Homeowner Associations within Landscape Lighting Act District 22.

Item 5 - Staff Report
Attachment  - Change Order No. 2

6. Authorization to approve additional funding and change order for authorized extra work for Valleycrest Landscape Maintenance in the amount of $19,600 as part of Specification No. 07-08-06 Landscape Maintenance of Public Works Street Medians and Certain Sidewalk and Parkway Areas.

Item 6 - Staff Report
Attachment  - Change Order No. 5

7. Authorization to approve additional funding and change orders for authorized extra work for Vandergeest Landscape Care, Inc. in the amount of $164,681 as part of Landscape Lighting Act Districts 24 & 27, Specification No. 07-08-05, Landscape Maintenance of the Common Areas Outside Individual Homeowner Associations and Commercial Properties.

Item 7 - Staff Report
Attachment  - Change Order No. 4

8. Authorization to approve additional funding and change order for authorized extra work for Venco Western, Inc. in the amount of $30,261 as part of Specification No. 07-08-07 Landscape Maintenance of City Parks.

Item 8 - Staff Report
Attachment  - Change Order No. 2

9. Authorization to approve additional budgeted funding and change orders for Venco Western, Inc. in the amount of $178,902 for authorized extra work in 5 specified zones as part of Specification No. 08-09-02 Common Area Landscape Maintenance for Specified Homeowner Associations within Landscape Lighting Act District 22.

Item 9 - Staff Report
Attachment  - Change Order No. 2 for Zones 5, 8, 10, 14, 19

10. Authorization to approve additional budgeted funding and change orders for Venco Western, Inc. in the amount of $664,866 for authorized extra work in 9 specified zones as part of Specification No. 10-11-02 Landscape Maintenance of Common Benefit Areas within Landscape Maintenance District 22 and Common Areas of Specified Homeowner Associations within Landscape Lighting Act District 22.

Item 10 - Staff Report
Attachment  - Change Order No. 1 for Zones 4, 6, 7, 11, 20, 21, 24, 25 and 26

NEW BUSINESS – 7:30 P.M.

11. Discussion regarding limited services agreements between residents and the Las Virgenes Municipal Water District.

Item 11 - Staff Report
Attachment 1 - Sample recorded Limited Service Agreement (with private information redacted)
Attachment 2 - Map of LSAs within and around the City of Calabasas
Attachment 3 - Map of LSAs and the water mains in the Calabasas Highlands

12. Recommendation from the Communications & Technology Commission regarding retention of Kramer Firm for Wireless Telecommunication Professional Consulting Services. THIS ITEM WILL BE CONTINUED TO A FUTURE MEETING.

Item 12 - Staff Report
Attachment 1 - Memo from Review Subcommittee to the CTC
Attachment 2 - RFQ for Wireless Telecommunications Professional Consulting Services
Attachment 3 - RFQ Distribution List
Attachment 4 - List of 6 RFQ Submissions
Attachment 5 - Comments from Vice Chair Jamie Daugherty
Attachment 6 - Comments from Commissioner Linda Stock
Attachment 7 - Matrix of Submittals
Attachment 8 - Response F – Kramer Firm

13. Recommendation from the Communications and Technology Commission regarding use of Smart Meters by utility companies.

Item 13 - Staff Report
Attachment 1 - Memo from Subcommittee
Attachment 2 - Draft Letter to Utilities
Attachment 3 - Draft Letter to CPUC

Correspondence Received

14. Adoption of Resolution No. 2011-1308, prohibiting the expenditure of City funds to trap coyotes and discussion of a Coyote Management Plan.

Item 14 - Staff Report
Attachment 1 - Resolution No. 2011-1308
Attachment 2 - Coyote Management Plan 

Correspondence Received

INFORMATIONAL REPORTS – 9:30 P.M.

15. Check Register for the period of September 7, 2011 to September 28, 2011.

Item 15 - Check Register Report

TASK FORCE REPORTS – 9:35 P.M.

CITY MANAGER’S REPORT – 9:40 P.M.

FUTURE AGENDA ITEMS – 9:45 P.M.

Future Agenda Items

ADJOURN - 9:50 P.M.

The City Council will adjourn to their next regular meeting, which is scheduled to be held on Wednesday, October 26, 2011 at 7:00 P.M.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to an item on his agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 100 Civic Center Way, Calabasas, CA 91302, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting. The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 224-1600, at least one business day prior to the scheduled meeting to ensure that we may assist you.