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CITY COUNCIL AGENDA
REGULAR MEETING - WEDNESDAY, APRIL 2, 2008
CITY HALL COUNCIL CHAMBERS
26135 MUREAU ROAD, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING.

CLOSED SESSION – 7:00 P.M.

The City Council will convene and adjourn into closed session to confer with legal counsel regarding the following:

1. One matter of Anticipated Litigation, pursuant to Government Code Section G.C. G.C. 54956.9b(3)(C), a point has been reached where, in the opinion of the City Council/Agency on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City Council/Agency: Receipt of Claim pursuant to Tort Claims Act or other written communication from Los Angeles Regional Water Quality Control Board Notice of Violation directed to Calabasas, Los Angeles County, and 19 other cities threatening litigation (copy available for public inspection in City Clerk’s office).

2. One matter of Anticipated Litigation, pursuant to Government Code Section 54956.9b(3)(A), facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs.

3. Pending litigation, pursuant to Government Code Section 54946.9(a): Calabasas Ridge HOA v. Gordon, LC 079145; Smith v. City of Calabasas, BS 106644; Cooper v. Calabasas Park Estates Owners Association, BC 323695; Toby Keeler & Elizabeth Stephens v. City of Calabasas, BS 109503; Parks v. City of Calabasas, BC 382012.

OPENING MATTERS - 7:30 P.M.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:35 P.M.

  • Presentation to Steve Harris in recognition of his service at the Mountains Restoration Trust.

  • Introduction of newly appointed Historic Preservation Commission members.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:45 P.M.

CONSENT ITEMS – 7:50 P.M.

1. Approval of the minutes for the March 5, 2008 and March 19, 2008 City Council meetings.

Minutes - March 5, 2008
Minutes - March 19, 2008

2. Recommendation to approve a professional services agreement to Pacific Building Care in an amount not to exceed $85,000 for janitorial services for the Calabasas Civic Center.

Item 2 - Staff Report
Attachment 1 - List of Proposals Received
Attachment 2 - Pacific Building Care Professional Services Agreement

3. Recommendation to approve the appointment of Fred Gaines by Councilmember Washburn to the Library Commission.

Item 3 - Staff Report

4. Recommendation to adopt Resolution No. 2008-1122, amending Resolution No. 2007-1084 by formalizing a policy for reduced fees for employee participation in Community Services programs.

Item 4 - Staff Report
Attachment 1 - Resolution No. 2008-1122

5. Adoption of Ordinance No. 2008-244, approving a zone change from commercial- business park to commercial retail to accommodate for the development of a commercial retail center with five one-story buildings totaling approximately 70,100 gross square feet of space for a project located at the northeast corner of Agoura Road and Lost Hills Road.

Item 5 - Staff Report
Attachment  1 - Ordinance No. 2008-244 with Map Exhibits

6. Recommendation to award a contract for Specification Number 07-08-12, Weed Abatement / Fuel Reduction for Fire Safety within the City of Calabasas to Ab’so’lute in an amount not to exceed $462,881.52 per year plus annual consumer price index (CPI) increases.

Item 6 - Staff Report
Attachment 1 - Bid Specification Amendments
Attachment 2 - Bid Results List
Attachment 3 - Completed Bid Schedules
Attachment 4 - Contract Agreement

7. Recommendation to approve contract change orders and to accept completion of the 2007 Annual Citywide Rubberized Overlay, Project Specification No. 06-07-14, by Sully Miller Contracting; and to direct the City Clerk to file the Notice of Completion.

Item 7 - Staff Report
Attachment 1 - List of Streets for 2007 Annual Citywide Rubberized Overlay, CIP 06-07-14
Attachment 2 - Contract Change Order #1
Attachment 3 - Contract Changer Order #2
Attachment 4 - Contract Change Order #3

8. Recommendation to approve contract change orders for the 2007 Annual Citywide Cape Seal, Specification No. 07-08-01 by Manhole Adjusting Contractors Inc.

Item 8 - Staff Report
Attachment 1 - Contract Change Order #1

9. Approval of a memorandum of understanding with the Los Angeles County Flood Control District to receive funding from Proposition 50, Chapter 8 for the Las Virgenes Creek Restoration project.

Item 9 - Staff Report
Attachment 1 - Memorandum of Understanding between City of Calabasas and Los Angeles County Flood Control District

10. Recommendation to approve City streets for major maintenance in Summer 2008 and to authorize construction contracts and a professional services agreement for construction inspection.

Item 10 - Staff Report
Attachment 1 - Bid Schedule for 2008 Annual Citywide Rubberized Overlay
Attachment 2 - Professional Services Agreement for Pavement Engineering Incorporated

11. Authorization to approve an amendment to the current Marine Biochemists of California professional services agreement to clarify contract wording and approve additional budgeted funding to cover annual cost of maintaining, repairing and/or replacing aeration equipment.

Item 11 - Staff Report
Attachment A - Amendment to Professional Services Agreement
Attachment B - Time and Material Fee Schedule

12. Authorization to approve an amendment to the current Newbury Park Tree Service, Inc. professional services agreement to clarify contract wording and approve additional funding to cover annual cost of city tree work.

Item 12 - Staff Report
Attachment A - Amendment to Professional Services Agreement
Attachment B - Fee Schedule

13. Authorization to approve an amendment to the prior Vandergeest Landscape Care, Inc. professional services agreement to clarify contract wording to cover annual cost of landscape maintenance work done on certain City parkways and medians.

Item 13 - Staff Report
Attachment A - Amendment to Professional Services Agreement

14. Authorization to approve an amendment to the current Venco Western, Inc. professional services agreement to clarify contract wording to cover annual cost of landscape maintenance work done on City parkways and medians.

Item 14 - Staff Report
Attachment A - Amendment to Professional Services Agreement

PUBLIC HEARING – 8:00 P.M.

15. Adoption of Ordinance No. 2008-245, an urgency ordinance correcting the inadvertent deletion of the affordable housing inclusionary requirements from Chapter 22, Affordable Housing, of Title 17 of the Calabasas Municipal Code.

Item 15 - Staff Report
Attachment A - Urgency Ordinance No. 2008-245

UNFINISHED BUSINESS – 8:30 P.M.

16. Third discussion regarding criteria for awarding funding to community service organizations and the modification of Resolution No. 2005-985.

Item 16 - Staff Report
Attachment 1 - Resolution No. 2005-985

17. Discussion regarding sewer services expansion and management of citywide septic systems.

Item 17 - Staff Report
Exhibit A - Memorandum of Understanding (MOU) with RWQCB

Correspondence Received Regarding Item No. 17

CITY COUNCIL BREAK – 9:30 P.M.

NEW BUSINESS – 9:45 P.M.

18. Status report of the Lost Hills overpass upgrade; recommendation to approve the “partial cloverleaf” design as the preferred alternative for the Lost Hills overpass upgrade; and direct staff to obtain bid proposals for design and environmental engineering for the project.

Item 18 - Staff Report
Exhibit A - Expanded Diamond Design Alternative
Exhibit B - Partial Cloverleaf Design Alternative
Exhibit C - RFP for Design and Engineering of Lost Hills Overpass Upgrade

INFORMATIONAL REPORTS – 10:15 P.M.

19. Check Register for the period of February 28, 2008 to March 20, 2008.

Item 19 - Check Register Report

TASK FORCE REPORTS – 10:20 P.M.

CITY MANAGER’S REPORT – 10:25 P.M.

FUTURE AGENDA ITEMS – 10:30 P.M.

Future Agenda Items

ADJOURN – 10:35 P.M.

A copy of the City Council agenda packet is available for review at City Hall and the Calabasas Library. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 26135 Mureau Road, Calabasas, CA 91302-3172, during normal business hours. Such documents are also available on the City of Calabasas website at www.cityofcalabasas.com subject to the City staff’s ability to post the documents before the meeting.

The City of Calabasas, in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (818) 878-4225, at least one business day prior to the scheduled meeting to insure that we may assist you.

 
 

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