CITY COUNCIL AGENDA
REGULAR MEETING- WEDNESDAY, APRIL 4, 2007
CITY HALL COUNCIL CHAMBERS
26135 MUREAU ROAD, CALABASAS
www.cityofcalabasas.com

THE STARTING TIMES LISTED FOR EACH AGENDA ITEM SHOULD BE CONSIDERED A GUIDELINE ONLY. THE CITY COUNCIL RESERVES THE RIGHT TO ALTER THE ORDER OF DISCUSSION IN ORDER TO RUN AN EFFECTIVE MEETING. IF YOU WISH TO ASSURE YOURSELF OF HEARING A PARTICULAR DISCUSSION, PLEASE ATTEND THE ENTIRE MEETING.

OPENING MATTERS – 7:30 P.M.

•  Call to Order/ Roll Call of Councilmembers
•  Pledge of Allegiance
•  Approval of Agenda

ANNOUNCEMENTS/INTRODUCTIONS – 7:35 P.M.

ORAL COMMUNICATIONS - PUBLIC COMMENT – 7:45 P.M.

CONSENT ITEMS – 8:00 P.M.

1. Approval of the minutes for the March 7 and March 21, 2007 City Council meetings.

Minutes: March 7, 2007
Minutes: March 21, 2007

2. Recommendation to renew a facility use agreement with Little Learners, LLC for the operation of after school and seasonal camp programs.

Item 2 - Staff Report
Attachment A - Little Learners, LLC, Facility Use Agreement

3. Recommendation to renew a facility use agreement with Top Seed Tennis Academy for the operation and development of tennis programs at the Calabasas Tennis & Swim Center.

Item 3 - Staff Report
Attachment A - Facility Use Agreement

4. Approval of an amendment to existing ground leases with the Union 76 Station at 24115 Calabasas Road and Calabasas Motorcars at 24181 Calabasas Road for City owned property located directly north of and abutting both businesses.

Item 4 - Staff Report
Attachment A - Calabasas Motorcars Lease Amendment
Attachment B - Union 76 Lease Amendment

5. Recommendation to award a professional services agreement to Moss, Levy & Hartzheim for City auditor services for fiscal years 2006-07, 2007-08, and 2008-09.

Item 5 - Staff Report
Attachment A - Professional Services Agreement: Moss, Levy & Hartzheim

6. Recommendation to approve a Professional Services Agreement with Willdan for Professional civil engineering, land surveying and geotechnical services, in an amount not to exceed $250,000.

Item 6 - Staff Report
Attachment A - Scope of Services
Attachment B - Fee Schedule
Attachment C - Professional Service Agreement

7. Recommendation to approve a Professional Services Agreement with Willdan, to provide physical inventories and bid specifications for the general landscape maintenance of certain designated homeowners association common areas located in Landscape Maintenance Districts 24, 27 & 32; annual fire break clearance / weed abatement of certain designated areas of City-owned property and in Landscape Maintenance Districts 22 and 24; general landscape maintenance of City parks; and general landscape maintenance of certain designated City street medians, sidewalks and parkways in an amount not to exceed $150,000.

Item 7 - Staff Report
Attachment A - Professional Service Agreement
Attachment B - Willdan Landscape Maintenance District Scope of Service and Fee Schedule
Attachment C - Willdan Annual Fire Break Clearance/Weed Abatement Scope of Service and Fee Schedule
Attachment D - Willdan City Parks Landscape Maintenance Scope of Service and Fee Schedule
Attachment E - Willdan City Medians, Sidewalks and Parkways Scope of Work and fee Schedule

8. Recommendation to approve a professional services agreement with RJR Engineering, for professional civil engineering, land surveying, and geotechnical services in an amount not to exceed $250,000.

Item 8 - Staff Report
Attachment A - Scope of Services
Attachment B - Fee Schedule
Attachment C - Professional Service Agreement

9. Recommendation to approve a professional services agreement with Mark IV Consulting, Inc., for professional civil engineering services for recoverable projects and provide engineering support for the civic center in an amount not to exceed $250,000.

Item 9 - Staff Report
Attachment A - Civic Center Construction Services: Scope of Service & Fee Schedule
Attachment B - Extension of Staff Services for the Public Works Department: Scope of Services & Fee Schedule
Attachment C - Development Plan & Project Review: Scope of Service & Fee Schedule
Attachment D - Professional Service Agreement

10. Recommendation to approve a professional services agreement with Advanced Construction & Restoration for contracting services including sign installation and maintenance in an amount not to exceed $150,000.

Item 10 - Staff Report
Attachment A - Copy of Contract

11. Recommendation to award a construction contract to TDS Engineering in the amount of $136,965 for a new traffic signal installation at Parkway Calabasas and Park Entrada (Project Specification No. 06-06-07); and to authorize expenditure of $150,000 from Traffic Signal Installation account 16-000-481501.

Item 11 - Staff Report
Attachment A - Plans for Traffic Signal Installation Project
Attachment B - Bid Results for Traffic Signal Installation Project

12. Recommendation to approve a professional services agreement with Venco Western, Inc. for general landscape maintenance work in city parks, on certain sports play fields located at A. C. Stelle Middle School and in city medians and parkways.

Item 12 - Staff Report
Attachment A - Professional Services Agreement, Scopes of Work, Fee Schedules

13. Recommendation to approve a professional services agreement with VanderGeest Landscape Care, Inc. for general landscape maintenance work in city medians and parkways and in Landscape Maintenance District 24 and Landscape Maintenance District 27.

Item 13 - Staff Report
Attachment A - Professional Services Agreement, Scopes of Work, Fee Schedules

14. Approval of a contract between the City and Durham School Services to provide supplemental public transportation services.

Item 14 - Staff Report
Attachment A - Previously Approved Contract with Durham
Attachment B - New Contract with Durham

SPECIAL ITEM – 8:10 P.M.

15. Presentation by Leonard Levy with the Center for Public Dispute Mediation.

Item 15 - Staff Report

NEW BUSINESS – 8:30 P.M.

16. Recommendation to adopt Resolution No. 2007-1073, establishing Blackbird Way as a preferential parking district.

Item 16 - Staff Report
Attachment A - Blackbird Way Community Petition
Attachment B - Municipal Code Section 10.08.020-Designation of District
Attachment C - Municipal Code Section 10.08.030-Initiation of District
Attachment D - Black Bird Way Preferential Parking District Boundary
Attachment E - Resolution No. 2007-1073

17. Review of federal, state and local regulations regarding cell sites.

Item 17 - Staff Report
Attachment A - City Council Resolution No. 98-527

18. Discussion regarding forming a sub-committee to work with the United States Postal Service on postal issues.

Item 18 - Staff Report

CITY COUNCIL BREAK – 9:15 P.M.

INFORMATIONAL REPORTS – 9:30 P.M.

19. Informational update regarding upcoming appointments to the Communications and Technology Commission, Environmental Commission, Library Commission, Parks, Recreation and Education Commission, Planning Commission, Public Safety Commission, and Traffic and Transportation Commission.

Item 19 - Staff Report
Attachment A - Reappointment Requests & Applications Received Log

20. Check Register for the period of February 28, 2007 to March 23, 2007.

Item 20 - Check Register

TASK FORCE REPORTS – 9:45 P.M.

CITY MANAGER’S REPORT – 9:50 P.M.

FUTURE AGENDA ITEMS – 9:55 P.M.

Future Agenda Items

ADJOURN – 10:00 P.M.

The City Council will adjourn the meeting in memory of Ellen Rubin.