_____________________________________
Michael Harrison, Mayor                             

The City Council will convene and adjourn into closed session to confer with legal counsel regarding:

1. Real property negotiations, pursuant to Government Code, Section 54956.8
   Negotiating parties: City of Calabasas and Mountains Restoration Trust.
   Instruction: Discussion regarding potential donation of land.
   Identity of property: Lot No. 22, Tract No. 35647.

NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of Calabasas will be held on Wednesday, the 17th day of November, 2004, at the hour of 7:30 p.m. in the City Hall Council Chambers, 26135 Mureau Road, Calabasas, California, to discuss the matters listed below.

_____________________________________
Michael Harrison, Mayor                             

1. Discussion regarding the City’s policy regulating the approval process for wireless communication applications.

The City Council will convene and adjourn into closed session to confer with legal counsel regarding:

1. Real property negotiations, pursuant to Government Code, Section 54956.8
   Negotiating parties: City of Calabasas and New Millennium Homes (NMH).
   Instruction: Discussion regarding property within NMH development.
   Identity of property: Tract No. 35596-09, Lot No. 11.
    

2. Real property negotiations, pursuant to Government Code, Section 54956.8
   Negotiating parties: City of Calabasas, Los Angeles County Assessor, and Mountains Recreation Conservation Authority .
   Instruction: Discussion regarding potential acquisition.
   Identity of property: APN 2052-003-031.
    

3. Personnel matter, pursuant to Government Code Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: Chief Financial Officer.
    

4. Real property negotiations, pursuant to Government Code, Section 54956.8
   Negotiating parties: City of Calabasas and Calabasas Unocal 76 Station.
   Instruction: Discussion regarding potential acquisition of land.
   Identity of property: 24115 Calabasas Road.

Call to Order/Roll Call of Councilmembers
Pledge of Allegiance
Report of Closed Session Action
Approval of Agenda

1. Approval of the minutes for the August 18, 2004 City Council meeting.
   
   Minutes of 08/18/04
    

2. Approval of the minutes for the August 25, 2004 joint City Council and Planning Commission meeting.
   
   Minutes of 08/25/04
    

3. Recommendation to award a construction contract to Timothy J. Ferrie, for the CDS Unit Installation, Project Specification No. 04-05-01, in the amount of $197,750.
   
   Item 3 - Staff Report
   Contract Agreement
   Bid Results
    

4. Recommendation to approve a Professional Services Agreement with Kimley Horn, for professional civil engineering, geotechnical, and land surveying services, in an amount not to exceed $200,000.
   
   Item 4 - Staff Report
   Attachment - Request for Proposals
   Attachment - Proposal
   Attachment - Professional Services Agreement
    

5. Recommendation to approve a Professional Services Agreement with RJR, for professional civil engineering and land surveying services, in an amount not to exceed $200,000.
   
   Item 5 - Staff Report
   Attachment - Request for Proposals
   Attachment - Proposal
   Attachment - Professional Services Agreement
   
    

6. Recommendation to approve a Professional Services Agreement with Willdan, for professional civil engineering and land surveying services, in an amount not to exceed $200,000.
   
   Item 6 - Staff Report
   Attachment - Request for Proposals
   Attachment - Proposal
   Attachment - Professional Services Agreement
    

7. Recommendation from the Parks and Recreation Commission to approve the renewal of the following contracts at the Calabasas Tennis & Swim Center:

   1. Class Aquatics

   2. Water’s Edge Café d.b.a. Sean Michael Catering

   Item 7 - Staff Report
   Attachment A - Class Aquatics Facility Use Agreement
   Attachment B - Sean Michael Catering Facility Use Agreement

8. Recommendation to accept completion of the Therapeutic/Teaching Pool Project at the Calabasas Tennis & Swim Center, Specification No. 03-04-06, by California Commercial Pools; and to direct the City Clerk to file the Notice of Completion.
   
   Item 8 - Staff Report
   Attachment - Notice of Completion
    

9. Adoption of Resolution No. 2004-915, amending Resolution No. 2002-795 and re-adopting the City’s Conflict of Interest Code.
   
   Item 9 - Staff Report
   Resolution 2004-915
   Red Lined Resolution 2004-915
    

10. Recommendation to approve the conversion of the Risk Management contract position to a Risk Management Analyst full-time employee position
    
    Item 10 - Staff Report
    Attachment - Risk Analyst Job Description

11. Consideration and award of Community Service Funding.
    
    Item 11 - Staff Report
    Resolution No. 99-582
    Community Service Funding 2004-05, Cycle 1 Spreadsheet
    Memo from Mayor Harrison dated 11/06/04 re: Community Service Award (Allocations)
    Community Service Organization Funding Applications
        Agoura Valley Woman's Club
        Binky Patrol
        Calabasas ANZA Heritage Association
        Calabasas High School Peer Support Team
        Calabasas High School College & Career Center
        Calabasas High School Grad Nite Committee
        Calabasas High School Music Boosters
        Calabasas High School Parent Faculty Club
        Calabasas Meals on Wheels
        Calabasas Study Buddies
        California Wildlife Center
        Conejo / Las Virgenes Future Foundation
        Hand in Hand Family & Child Development Center
        Malibu Mountain Rescue Team, Inc.
        Malibu Pet Companions
        Pacific Lodge Youth Services
        Rovers Soccer Organization, Inc.
        The Rotary Club of Calabasas/ Agoura Hills
        Theals Association

8:45 P.M.     12. Discussion regarding the use of parking attendant services to manage the City’s
                       public parking lot; and recommendation to approve a sublease of the Old Town
                       Calabasas public parking lot, in a monthly amount of $3,500.

                      Item 12 - Staff Report
                      Attachment - Parking International Sublease Proposal
                      Attachment - Parking lot lease between the City of Calabasas and Arthur D'Egidio
 

9:15 P.M.     13. Recommendation to authorize an advance of funds to the Mountains Restoration
                      Trust in the amount of $1,009,543, to pay off notes for the Headwaters Corner
                       properties, et al.

                       Item 13 - Staff Report
                       Attachment A - MRT letter regarding transfer of properties
                       Attachment B - MRT letter regarding tax status
                       Attachment C - MRT letter regarding operations budget

9:35 P.M.     14. Update from staff on the Malibu Valley Inn project.

                       Item 14 - Staff Report

10:00 P.M.   15. Report regarding the process for developing the City’s 2005-2006 Community
                      Development Block Grant (CDBG) Program.

                       Item 15 - Staff Report
                       Attachment A - Draft Request for Proposals
                       Attachment B - Public Service Evaluation Criteria Form

10:10 P.M.   16. November 2004 Check Register.

                       Item 16 - Check Register

Future Agenda Items